How we handle your data.
Last updated:
1. Who is responsible
WeBookCalls is operated by Giorgi Logua, an Individual Entrepreneur registered in Georgia, at 45 Pekini, Tbilisi 0160, Georgia. For our website, our own enquiries and our business administration, Giorgi Logua is responsible for deciding why and how personal information is used (the data controller).
For privacy questions or requests, email [email protected] or write to the address above. Further operator details are in our Terms and Conditions.
This policy covers website visitors, people who contact or book with us, client contacts and business prospects whose information we handle. It does not make visiting the website or booking a call consent to unrelated marketing.
2. Information we handle and its sources
Enquiries and bookings: information you provide, such as your name, email address, company, business contact details, selected meeting time, booking answers and correspondence. Please do not include sensitive personal information in a booking or enquiry.
Business outreach: depending on the agreed campaign, a prospect's name, role, company, business email or telephone number, professional profile, relevant business information, contact history, meeting notes and contact preferences. Sources can include the client, the person directly, public company websites and professional profiles, and business research providers used for that campaign. You can ask us about the source of information used to contact you.
Client administration: contact and agreement details, invoices, payment status and related records. This website does not collect card details or take payments.
Website and booking technology: our hosting and embedded-service providers may receive IP addresses, browser and device information, request times, visited pages and technical or security logs when your browser connects to their services.
3. Why we use information
Where data protection law requires a lawful basis, we use the basis appropriate to the activity:
Enquiries, bookings and business relationships: our legitimate interests in responding to requests, arranging relevant conversations and administering business relationships. Where you personally enter a contract with us, processing necessary to fulfil that contract or take steps you request before entering it may instead rely on that contractual basis.
Relevant business outreach: legitimate interests in identifying and contacting appropriate business prospects, where an assessment supports that use and applicable marketing rules permit it. We use consent where required. Publicly available contact details do not remove these requirements.
Website operation and security: legitimate interests in delivering the website, preventing misuse and resolving technical problems. Optional cookies and similar technologies are subject to applicable consent requirements.
Accounting, legal obligations and disputes: compliance with applicable legal duties, and legitimate interests in establishing, exercising or defending legal claims where appropriate.
You can choose not to provide information. Without the contact or scheduling details needed for your request, we may be unable to respond, arrange the meeting or provide the requested service. We do not use this website to make solely automated decisions that produce legal or similarly significant effects about you.
4. Outreach for clients
For client campaigns, responsibilities depend on who decides the purposes and essential means of the processing. Where we act as a processor, we handle information under the client's documented instructions and data-processing agreement; the client's privacy notice explains its purposes and responsibilities. Where we determine our own purposes, we remain responsible for that processing.
We identify the business represented in outreach. Campaign information, prospect responses and meeting details may be shared with that business to deliver the agreed service. If you send us a request concerning information controlled by a client, we will pass it to the relevant client and assist as appropriate. You may still contact us directly to stop outreach we send.
5. Providers and other recipients
Information is accessible to team members who need it for the relevant work. We use service providers for website hosting and security, scheduling, business email and storage. Campaigns may also use calling, research and customer-management tools selected for the agreed work.
Our website uses Cloudflare for hosting and delivery, Calendly for scheduling, and Google Fonts to display its typefaces. These providers receive information needed to supply their services. Calendly also processes information for its own purposes as described in its privacy notice.
We may disclose information to professional advisers or authorities where necessary for legal obligations, accounting or legal claims. Client campaign sharing is described above. We do not sell website enquiry or booking information to data brokers.
6. International processing
Our team accesses information from Georgia. Our providers and clients may process information in the United States and other countries, depending on the service and campaign. Information is therefore not necessarily kept only in your country.
Where a transfer is subject to UK or EEA data-transfer restrictions, the relevant arrangement must have a permitted transfer basis before it takes place. Depending on the recipient and applicable law, this may be a recognised adequacy decision or approved contractual safeguards, together with any required assessment and additional measures. A client's instructions or acceptance of these terms does not by itself supply that basis.
Contact [email protected] for information about the recipients and safeguards relevant to your information, including how to obtain a copy of applicable safeguards.
7. How long we keep information
Enquiries that do not become client relationships: our retention period is up to 12 months after the last meaningful contact. An automated follow-up does not restart that period. We then delete the information unless an ongoing request, legal obligation or specific legal claim requires it to be retained longer.
Client campaign information: return and deletion arrangements are agreed with each client before processing begins. Information we process on the client's behalf is returned or deleted according to those instructions and applicable law. Where we control information ourselves, we keep it only while needed for its stated purpose or an applicable legal requirement, reviewing whether it remains necessary.
Agreements, invoices and financial records: we retain these for applicable statutory recordkeeping periods and, where necessary, to resolve disputes or legal claims. The period depends on the record and applicable obligation.
Do-not-contact records: we retain the minimum identifier and preference needed to prevent further unwanted outreach for as long as necessary to honour that request. These records are used for suppression, not renewed marketing.
Technical logs and provider records: retention depends on the security or operational purpose and the provider's settings and obligations. Deletion from active systems may not immediately remove copies in providers' routine backups; these remain subject to the provider's retention and access controls.
8. Calls and recordings
Our launch policy is to keep call recording off. Booking a call or using our services does not constitute consent to recording. If we introduce recording, we will first establish the applicable notice or consent process, purpose, access restrictions and retention period, and provide the relevant information before recording begins. This policy will be updated as needed.
9. Cookies and embedded services
The booking calendar loads automatically on our homepage. This connects your browser to Calendly even before you submit a booking. Calendly uses cookies and similar technologies and provides its own cookie controls. Use the banner or Cookie settings within the calendar to manage optional cookies; the choices offered may depend on your region and previous preferences. See Calendly's privacy notice for details.
Cloudflare may use technical measures needed to deliver and protect the site. Loading Google Fonts also connects your browser to Google to request font files. We do not currently add our own advertising pixels or analytics scripts to these website pages.
When you choose day or night mode, we store that preference in your browser so it is remembered across visits. This local setting is used only to display your chosen theme.
You can adjust browser cookie controls, although blocking certain storage or scripts may affect scheduling. You can contact us by email instead of using the calendar.
10. Your choices and rights
You can ask us to stop direct marketing at any time by replying to our message, telling us during a call or emailing [email protected]. Once you object, we stop using your information for that marketing; you do not need to wait for the retention period to expire. We keep a minimal suppression record to help prevent repeat contact.
Depending on applicable law, you may have rights to access, correct or delete information, restrict processing, receive certain information in a portable form, or object to processing based on legitimate interests. Where processing relies on consent, you can withdraw it without affecting the lawfulness of earlier processing.
Send requests to [email protected]. We may need proportionate information to verify your identity. We respond within applicable legal time limits; for requests under UK or EU GDPR this is normally one month, with any permitted extension and its reason explained. Some information may need to be retained to meet legal obligations or protect legal claims.
You can also complain to the data protection authority responsible for your circumstances. In the UK, this is the Information Commissioner's Office; in the EEA, you may contact your local supervisory authority.
11. Changes and contact
We update this policy when our practices change and show the latest revision date above. Where required, we provide additional notice of material changes. For questions, contact [email protected].